Event Details:
- Event Name: Digital Nomads Cape Town 2025
- Date: November 2025 (Exact dates to be confirmed)
- Location: Cape Town, South Africa
- Estimated Attendees: 1,200 guests
- Target Audience: Digital nomads, remote workers, entrepreneurs, and investors
- Objective: To create a remarkable experience with networking, workshops, entertainment, and cultural immersion for digital nomads.
Scope of Services Required:
1. Venue & Accommodation:
- Conference venue with plenary and breakout session rooms (suitable for 1,200 guests).
- Availability of high-speed Wi-Fi, AV equipment, and stage setup.
- Hotel partnerships with different pricing tiers (budget to luxury).
- Block booking discounts and flexible cancellation policies.
- Co-working space options for attendees before and after the event.
2. Transportation Services:
- Airport transfers for VIP guests and attendees.
- Shuttle services between hotels and event venue.
- Local transportation options for guided city tours and leisure activities.
- Car rental options for attendees.
3. Event Production & Logistics:
- Event planning, setup, and execution.
- Audio-visual and lighting setup.
- Stage design and branding materials.
- On-site registration and check-in solutions.
- Event security and crowd management.
4. Catering & Dining:
- Breakfast, lunch, coffee breaks, and dinner options.
- Special dietary requirements (vegan, vegetarian, halal, gluten-free, etc.).
- Cocktail receptions and networking dinners.
- Food and beverage stations for convenience.
5. Entertainment & Experiences:
- Cultural performances and live music.
- City tours and excursions (Table Mountain, Robben Island, Winelands, etc.).
- Social and networking activities.
- Outdoor adventure experiences (hiking, beach activities, and safari options).
6. Marketing & Branding:
- Promotional materials (banners, digital ads, event website updates).
- Social media campaigns and influencer partnerships.
- Press releases and media outreach.
- Branding opportunities for sponsors.
7. Technology & Digital Solutions:
- Mobile event app with agenda, speaker details, and networking features.
- Virtual/hybrid event solutions for remote participation.
- Digital ticketing and attendee tracking.
Submission Requirements:
- Company profile and past experience in organizing similar events.
- Detailed proposal including pricing, service offerings, and availability.
- Breakdown of costs (venue, accommodation, transport, catering, entertainment, etc.).
- Payment terms and conditions.
- References from past clients.
Deadline for Submission: March 15 2025
We look forward to receiving your detailed proposal and working together to create an unforgettable experience for digital nomads in Cape Town!